Dear Readers,
I have been meaning to write about this topic, as I had indeed overpaid Tax and PRSI!
It took me a while to get the money back, but in the end I did, and got a nice refund. All I remember was that there is a 4 year time limit, so if your child hasn’t turned 4 yet, you can still apply.
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Maternity benefit is not regarded as Income and should not be taxed. However, many employers make the mistake of over taxing their employees whilst they are out on maternity leave. This can happen if you continue to pay your employee their full wage as normal and recover the maternity benefit directly from the Dept of Social Protection.
The employee should only be taxed on the “top-up” ie the difference between the net pay normally paid less the Maternity Benefit payment. Not only that, but the PRSI will also be overstated – for both Employer and Employee PRSI. The good news is that both you and your employee can get a refund of these overpayments. Here’s how you go about it:
MB21
For your employee to claim a refund, they need to know exactly how much Maternity Benefit they received. This can be found out easily by obtaining an MB21 Statement from the Dept of Social Protection. Your employee can email them on maternityben@welfare.ieThis e-mail address is being protected from spambots. You need JavaScript enabled to view it with their PPS number and contact address and they will receive this statement quite quickly. Alternatively, the Maternity Benefit Section can be called on 1890 690690.
Tax Refund
The employee needs to send a letter to their local tax office along with the MB21 statement and a copy of their P60 for the relevant year or years (if the maternity spans over two years) requesting that the Revenue investigate if they overpaid tax. It helps to include a letter from the employer stating that the amount on the P60 includes the maternity benefit received directly from the Dept of Social Protection.
PRSI Refund
Next on the list is to reclaim any overpaid PRSI. Download form PRSIREF1 from this link www.welfare.ie/EN/Forms/Documents/prsiref1.pdf and both employee and employer need to complete the relevant sections. This can then be sent to the address on the form, together with the P60 for the relevant year. Unfortunately, processing time for a PRSI refund can take up to four months at the moment. You, as the employer, can send a letter to the same section with your company details to reclaim a refund on Employers PRSI overpaid.
Time Limits:
Bear in mind that there is a time limit of 4 years to make an application for a refund.
Good luck reclaiming and big thank you to Deirdre Geraghty for explaining how it all works!
Katleen
